School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
AUGUST 28, 2006 - 3:00 p.m.

August 28, 2006 Special Meeting


Call to Order
1. Attendance
Minutes: Present:  Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5.  Superintendent David Owens was also in attendance at the meeting.  Charles Van Zant, District No. 3, was absent due to a special training session related with his National Guard duties in Fort Sill, Oklahoma and he did not participate by phone conference. 

Agenda Items
2. Discussion on School Concurrency with Consultant; Kimley-Horn & Associates, Inc. (Revised)
Attachment: Clay County slides for August 28the School Board Mtg 7-19-06.ppt
Minutes: This item was moved forward on the agenda as a courtesy to the consultants who were present in the meeting.  Jeanne Mills and David BeYoung from Kimley-Horn & Associates gave an oral presentation using powerpoint.  There was Board discussion on timing issues, compliance and other general issues, with questions being answered by the consultants.
3. Clay District Enrollment Projections (Revised)
Attachment: EnrollmentProjections2012-13Alternate.xls
Minutes: Clarification of the Motion:  Motion was to approve the enrollment projections as presented.  No changes to the specific areas were identified by the Board.

Motions:
Approve the enrollment projections as presented or direct change to the specific areas identified by Board action.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Nay
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Not Present

4. Initiatives for establishing the Level Of Service (L.O.S.) (Revised)
Attachment: EnrollmentProjections2012-13Alternate.xls
Attachment: School LOS Delay R.xls
Attachment: Level of ServiceAug28.pdf
Minutes: Clarification of the Motion"The handout" referred to in the motion can be found in the attachments above identified as "EnrollmentProjections2012-13Alternate" and "School LOS Delay R."

Motions:
Approve the considerations for balancing student enrollment from 2006-07 through 2012-2013 as set forth in the handout with modifications to treat Fleming Island High School as an individual/separate tier. - PASS
 
Vote Results
Motion: Carol Studdard
Second: Wayne Bolla
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Not Present

5. Tiered Level of Service (L.O.S.) (Revised)
Attachment: LOS Tiered Schedule 8,4,06.xls
Attachment: School LOS Delay R.xls
Minutes: 

TIERED LEVEL OF SERVICE – SCHOOL YEAR 2007-2013

Facility Type

2007-08

2008-09

2009-2010

2010-11

2011-2012

2012-2013

Elementary

165%

165%

160%

160%

130%

130%

Junior

150%

150%

150%

150%

110%

110%

High

165%

165%

165%

155%

155%

155%

Fleming Island High to be added as separate tier, probably over 10 years.



Motions:
Approve tiered level of service as set forth during this meeting with modifications to treat Fleming Island High School as an individual/separate tier.- PASS
 
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Not Present

6. Interlocal Agreement for Coordinated Planning, Public Educational Facility Siting and Review and School Concurrency in Clay County (Revised)
Attachment: Interlocal Agrmnt, School Siting 8-18-06.pdf
Minutes: There was brief discussion about the Agreement, in which Board Attorney Bruce Bickner recommended several changes to the Agreement. Mr. Bolla requested clarification on several issues and also suggested some clarifying comments be added to the Agreement.

Motions:
Table to time certain of September 7, 2006.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Not Present

7. Educational Facilities Plan 2006/2007 through 2010/2011
Minutes: Jim Connell, Director of Facility Planning & Construction, briefly reviewed the high points of the Facilities Plan.  He noted that the item is for receipt and review, with approval being requested at the meeting scheduled for September 7, 2006 prior to approval of the final budget.

Superintendent's Requests
8. Electronic Attendance at School Board meetings
Minutes: There was discussion regarding the attendance of a school board member and the determining qualifications to allow participation by telephone or other telecommunications devices.  Mr. Bickner addressed the item and related information from Attorney General opinions stating the board member must be "physically unable to attend" due to some  "extraordinary circumstance."  Mr. Bolla has made a specific request due to a "legitimate business obligation" to participate by phone in the meeting(s) on September 7, 2006.  Consensus of the Board was to deny his request, and for future purposes, a policy will be drafted establishing guidelines for approval of such requests.

School Board's Requests
Adjournment
9. The meeting adjourned at 5:35 p.m.






Superintendent

Chair